A comprehensive guide to ensuring your venue choice is the perfect fit!
Why Asking the Right Questions Matters
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
Top Questions You Need to Ask Before Booking a Venue
To avoid surprises, make sure to clarify the following questions before booking your venue:
- What’s included in the rental fee? What exactly does the rental fee include? Does it cover things like furniture, AV equipment, and setup/cleanup?
- What are the payment terms? What are the terms for payment? Is there a deposit, and when is the final payment due?
- What’s the cancellation or refund policy? Make sure to understand the venue’s cancellation or refund policies to avoid future issues.
- Are there vendor restrictions? Does the venue limit your choice of vendors, such as catering or decor?
- What’s the maximum capacity? How many people can the venue host, and does it meet all safety regulations?
- Are there time restrictions? Ask about setup, breakdown, and event end times to plan your schedule effectively.
Customizing Your Event at the Venue
Go beyond the basics and explore how the venue can enhance your event with these custom features:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Visit in Person
Although photos can give you an idea, visiting the venue in person is essential. Pay close attention to parking, accessibility, and ambiance.
How Claridge Simplifies Venue Selection
Claridge simplifies your venue selection with transparent and flexible options. Our expert team is here to guide you through every decision.
